How to Insert Text to Speech in Powerpoint?

In recent years, technology has transformed how you provide information. Text-to-speech (TTS) technology is at the forefront of these innovations, allowing presentations and information to leap off the page by giving voice to the written words.

Consider transforming dull slides into dynamic experiences and inclusive spaces in which everyone may absorb information smoothly. This technology makes your PowerPoint presentations more accessible, entertaining, and compelling.

This comprehensive blog post goes over the advantages of integrating this technology into your PPT (PowerPoint Presentation), how to prepare your presentation for optimal use, and how to insert text-to-speech in PowerPoint. Let’s begin!

How Text-to-speech (TTS) Can Help PowerPoint Presentations?

TTS technology not only elevates the PPT experience but also makes sure no one misses out on key points in the following ways:-

• Free Presenter’s Voice and Natural Delivery

One of the primary benefits of using TTS in PowerPoint presentations is that it relieves you of the tedious work of narrating. It allows you to focus on your audience and create a more interactive atmosphere. At the same time, the program handles the voice work.

Furthermore, many presenters believe that maintaining a consistent voice throughout the presentation results in a more coherent experience.

• Accessibility for Audiences With Special Needs

Using TTS in your PPT guarantees that people with visual impairments and other challenges can completely participate. It allows these people to interact with your content, removing barriers to information access.

Empowering all audience members through inclusive methods not only looks good to you as a presenter but also coincides with best practices for diversity.

• Audience Participation and Understanding

Beyond accessibility, TTS is a game changer for audience engagement. A natural-sounding voice can better catch attention than static text. Business presentations that include speeches tend to greatly increase audience engagement metrics since participants are more likely to follow along.

How to Prepare Your PowerPoint Presentation for Text-to-speech?

To ensure a successful TTS experience, optimize your PowerPoint presentation by doing the following:-

• Format: Proper formatting not only improves visibility but also ensures that the speech is delivered accurately and naturally.
• Organize: How you order your slides is important. Create a logical flow that leads your viewers through the content easily. Make sure each slide has a specific purpose and builds on the preceding one. TTS offers content that resonates with your audience in a more organized manner.
• Employ Bullet Points: Bulleted lists are your best buddy for effectively displaying facts. They highlight key themes that are easier for TTS to read and audiences to understand. Keep bullet points brief, ideally to one to two lines apiece. This clarity engages and holds the audience’s attention.
• Break Down Long Sentences: Complex language might make comprehension difficult. Instead, use shorter sentences that deliver your information concisely. This strategy not only clarifies the material but also assures that the TTS pronounces and inflects words appropriately. An ideal goal is to keep sentences around 20 words long.
• Use Different Font Sizes: While TTS focuses on the auditory side, visual presentation remains important. To emphasize key ideas, use different font sizes and styles judiciously. For example, bolding essential sentences might draw the audience’s attention. It can simultaneously emphasize features that TTS highlights when read aloud.

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How to Insert Text to Speech in Powerpoint?

Integrating TTS into your PowerPoint presentations is simple by using the “speak” function. The next sections provide more details, including a step-by-step approach to maximizing the utility of the “Speak” function.

What is the “Speak” Tool in PowerPoint?

“Speak” in PowerPoint is a built-in feature that converts text to speech right within your presentation. It’s a useful tool, particularly if you want to improve your presentations without using complex software. Using this simple feature, you can make your presentation more active without leaving PowerPoint.

How to Add “Speak” to the Quick Access Toolbar?

1. Select “Customize Quick Access Toolbar” next to the “Quick Access Toolbar.”
2. Locate the “Speak” command.
3. Select “More Commands.”
4. In the “Choose commands from” list, select “All Commands.”
5. Scroll down to the “Speak” command, select it, and then click “Add.”
6. Click “OK.”

With these steps completed, the “Speak” function will now be easily accessible in your Quick Access Toolbar.

How to useText-to-speech in PowerPoint?

1. Start Your Presentation: Navigate to the slide where you wish to include narration.
2. Select the Text: Highlight the text that you want to read aloud.
3. Access the “Read Aloud” Function:
   • In the Newer Versions:Navigate to the “Review” tab and select “Read Aloud.”
   • In Older Versions: You may need to add the “Speak” command to the Quick Access Toolbar.
4. Begin the Narration:Select “Read Aloud” or the “Speak” icon.

And with that, you’ve successfully integrated TTS into your PPT!

As you can see, harnessing Text-to-speech technology can significantly enhance your PowerPoint presentations. By freeing up your voice, improving accessibility, and increasing engagement, TTS seamlessly elevates your content delivery.

Do not stop here! Accept the realm of text-to-speech and improve how you convey your ideas. You learned something today, but there is always more to discover in the ever-changing world of presentation technology!

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Frequently Asked Questions

• Can you use different voices for Text-to-speech in PowerPoint?

  Yes, you can change voices by selecting alternative TTS engines in Windows settings or using third-party TTS software with multiple voice selections.

• Can I utilize text-to-speech in PowerPoint for Mac?

  Absolutely! PowerPoint for Mac supports TTS through macOS features such as VoiceOver or audio files created using Apple’s built-in text-to-speech technology.

• Can I change the voice and pace of Text-to-speech in PowerPoint?

  Yes! If you use Windows’ built-in TTS features, you can change the voice and speed via the Control Panel (Speech Recognition > Text-to-speech).

• Is Text-to-speech supported in all versions of PowerPoint?

  The “Speak” capability is included in newer versions of PowerPoint (2013 and later). Older versions may require third-party solutions.

• What are the finest third-party Text-to-speech PowerPoint add-ins?

  iSpeech, NaturalReader, and ReadSpeaker are among the most popular TTS add-ins for PowerPoint. These can provide more voice options and improved integration.