find and replace in powerpoint

Replace Text Instantly Using Find And Replace In PowerPoint

Have you ever needed to update a name, date, product feature, or other important word in your presentation slides? If you have, you might know how tedious manual editing can be. 

The best way to go about it is by using the find and replace in PowerPoint. It allows you to quickly find and change words and phrases across multiple slides instantly. 

In this guide, we will walk through how to fully leverage find and replace to edit presentations in a flash. Use this handy built-in PowerPoint tool to update terms, phrases, dates, names, and more with just a few clicks. Let’s dive in!

find and replace in powerpoint


What is Find and Replace?

The PowerPoint Find and Replace feature allows you to search for specific text or strings of text, and then replace instances with new text in a few clicks. You can use it whenever you need to update:

  • Speaker, author, or presenter names
  • Event dates, times, venues
  • Product names, features, or terminology
  • Company or brand names
  • Names and titles
  • Common phrases or wording
  • Basically any text!

How To Find And Replace In PowerPoint?

With Find and Replace, tedious manual editing becomes fast, simple, and painless. You can rapidly iterate presentations as details change. Let’s look at how to use it.

Using the Find Feature In Powerpoint 

First, let’s see how to find a particular word or phrase. You may or may not want to replace it but only view the slides wherever that text is entered.

Step 1: Go to the Home tab and click the Find button in the Editing section. The Find dialog box will appear.

Home tab and click the Find button in the Editing section

Step 2: Enter the specific text or word you want to locate within the presentation and click on the Find Next button. In the background, the particular slide with the text appears. Click Find Next repeatedly to jump through each found instance.

Click Find Next

Step 3: Once done, close the text box.

Using the Replace Feature In Powerpoint 

Once you find the text to change, you may want to change it. You can replace it in single or multiple places by following these steps:

Step 1: Go to the Home tab and click the Replace tool in the Editing section. The Find & Replace dialog box will appear.

click the Replace tool in the Editing section

Step 2: Here you’ll see options to Find, Replace, Replace All, and more. Enter the specific text or word you want to change in the Find What box. In the Replace With box, type the new text or word you want to replace. 

Find & Replace Dialog Box

Step 3: Now, click on the Replace or Replace All button. While “Replace” changes one instance at a time, “Replace All” will bulk find and replace all instances across slides!

Replace or Replace all

That’s all it takes! With just a few clicks, you can now rapidly update any text details, terms, names, dates, etc. across your entire presentation or just selected slides.

For example, if the product names change, just Find and Replace all occurrences of the old name with the new branding. Or if an event date shifts, update all date references in a snap using Replace All.

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With PowerPoint’s Find and Replace functionality, you can rapidly modify text across slides when details change. No more tedious manual editing. While it improves iteration, creating an entire presentation still requires heavy lifting. An easier way is using SlidesAI.

SlidesAI can generate visually stunning presentations with just your bullet points or text input. Simply type your content, and our AI will transform it into professional, branded slides tailored to you in seconds.

Here’s what SlidesAI can do for your presentations:

  • Analyze your text to recommend optimal slide formats like comparisons, timelines, frameworks, etc.
  • Design graphical elements like charts, icons, and infographics based on detected data.
  • Suggest creative layouts and apply your brand color schemes and fonts.
  • Ensure consistent formatting and themes across all slides.

SlidesAI eliminates the grunt work, so you can focus fully on content. Sign up for SlidesAI today to save huge time while producing presentation decks that wow every time!

Frequently Asked Questions

Where is find and replace in PowerPoint?

The Find and Replace toolbar in PowerPoint is located under the “Home” tab. Click the “Replace” button to open up options to find, replace, or replace all text.

What is the shortcut for Find and Replace in PowerPoint?

For Find, you can use Ctrl + H and Ctrl + Shift + H for Replace.

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